{"id":436,"date":"2019-06-30T23:26:28","date_gmt":"2019-07-01T06:26:28","guid":{"rendered":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/?p=436"},"modified":"2019-07-22T14:36:51","modified_gmt":"2019-07-22T21:36:51","slug":"design-challenge-empathy-methods","status":"publish","type":"post","link":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/design-challenge-empathy-methods\/","title":{"rendered":"Unit 1 &#8211; Activity 3: Design Challenge \u2013 Empathy Methods"},"content":{"rendered":"<blockquote>\n<h4><strong>Empathy is at the heart of design<\/strong>. Without the understanding of what others see, feel, and experience, design is a pointless task. \u2013 Tim Brown<\/h4>\n<figure id=\"attachment_437\" aria-describedby=\"caption-attachment-437\" style=\"width: 660px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"size-full wp-image-437 lazyload\" data-src=\"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-content\/uploads\/sites\/102\/2019\/06\/Design-Thinking-Empathy.jpg\" alt=\"\" width=\"660\" height=\"362\" data-srcset=\"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-content\/uploads\/sites\/102\/2019\/06\/Design-Thinking-Empathy.jpg 660w, https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-content\/uploads\/sites\/102\/2019\/06\/Design-Thinking-Empathy-300x165.jpg 300w\" data-sizes=\"(max-width: 660px) 100vw, 660px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 660px; --smush-placeholder-aspect-ratio: 660\/362;\" \/><figcaption id=\"caption-attachment-437\" class=\"wp-caption-text\">Image by: Arpan Mitra Meets Interactive Media<\/figcaption><\/figure><\/blockquote>\n<p style=\"text-align: center\"><strong><span style=\"font-family: arial, helvetica, sans-serif;color: #003366\">A team from Standford d. school worked on a design challenge and created a portable incubator called Embrace, similar to a heated sleeping bag to save newborn babies born outside of the hospital from hypothermia.\u00a0 Without interviewing moms, healthcare workers and shopkeepers and learning of key barriers the iterations pro-typed from this product would not have been adopted. Using a beginners mindset\u00a0and immersing oneself in the user\u2019s experience and guessing less on the product design helped with the success of Embrace (Woolery, 2019).<\/span><\/strong><\/p>\n<h1><span style=\"color: #008000;font-size: 14pt\"><strong><span style=\"font-family: arial, helvetica, sans-serif\">Design Challenge<\/span><\/strong><\/span><\/h1>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">My design challenge is no large feet like Standford\u2019s team embraced, however one that is still important for the success of the organization I\u2019m with.\u00a0 The design challenge is to create a meaningful and engaging on-boarding experience for all new employees.\u00a0 Using similar approaches and considerations of interviewing, learning from those involved, along with having beginners, open and unprescribed mindset will certainly help in the right direction in creating a remarkable new employee on-boarding program.<\/span><\/p>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">With recent increases in voluntary turnover of employees less than 1-year on the job, supported by comments captured in exit interviews and exit surveys on the unsuccessful acclimation during their first few months on the job, along with 2019 annual engagement survey capturing existing staffs concerns of impacts to team and production with the recent higher volumes of attrition has drawn lots of attention to this organizational problem.<\/span><\/p>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">As I look at an employee life cycle from pre-onboarding, to on-boarding, to developing and growing (retention) and finally off-boarding I will specifically focus on on-boarding and learning technologies, as the primary focus for this design challenge.\u00a0 Centered on acclimation as the first phase, and then followed by development and growth as phase two and three in the new employee on-boarding program, I will be seeking out ways to possibly leverage learning technologies to help build new employee learning communities to create an environment of belonging, safety, connection and support as they transition in to a new organization, new team and new role within their first few months.\u00a0 As quantitative and qualitative data suggested this through exit interviews and survey\u2019s it will be a consideration as one of many solutions that may need to come in play to help with the growing problem of high voluntary turnover and no formal on-boarding program.\u00a0 However, as I immerse myself in to the design challenge I will remind myself part of the quality of design is \u201cempathetic understanding goes beyond knowledge; when empathizing you do not judge, you relate to [the user] and understand the situations and why certain experiences are meaningful to these people\u201d (Kouprie &amp; Visser, 2009, p. 438 as cited by Battarbee, 2004).<\/span><\/p>\n<h1><span style=\"font-size: 14pt\"><strong><span style=\"font-family: arial, helvetica, sans-serif;color: #008000\">Key Stakeholders<\/span><\/strong><\/span><\/h1>\n<ul>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Existing new employees that are less than 6 months on the job<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Existing employees 6-12 months on the job<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Ex-employees left organization in the over the past 6 months<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Managers, supervisors and department heads who have had high voluntary turnover of new employees over the past 18 months<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Recruiting managers<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Talent Acquisition Specialists<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Human Resources Business Partners<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Information Technology team members<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Office support<\/span><\/li>\n<li><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Learning partners who currently support new employees on-boarding<\/span><\/li>\n<\/ul>\n<h1><span style=\"color: #008000\"><strong><span style=\"font-size: 14pt;font-family: arial, helvetica, sans-serif\">Why the Journey Map Empathy Method<\/span><\/strong><\/span><\/h1>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Many of the methods suggested by Standford University Institute of Design are ones I can see leveraging throughout the process of empathizing as part of the human centered approach I will need to gain insights, appreciations, perspectives and understanding of the people for whom I am designing (2016), such as assuming a beginners mindset and not judging and being mindful of biases, questioning, being curious, being present and actively listening, as well as interviewing, engaging with extreme users, especially those that have left the company recently, story share, saturate and group, and empathy map.\u00a0 The method I can see using right away from my design challenge will be the journey map.\u00a0\u00a0\u00a0 The reason I am choosing a journey map is I am finding there is a natural employee life cycle progression and particular milestones that earmark the success of one cycle to another.\u00a0 As it is all interconnected and interdependent, even though I will be focusing on on-boarding, I can\u2019t lose sight line to the other key dependencies and will want to also flag those in the process of my design as entry or exit points.\u00a0 For instance pre-onboarding if not successful, could set the on-boarding phase off on the wrong foot with an employee who is already perhaps feeling slightly disengaged and demotivated possibly.\u00a0 As well without a clear transition from on-boarding to growing and developing the employee in their specific role as well as future career goals and succession could also lead to possible missed connections in the greater success of the new employee on-boarding within the first day they start to their 90 days.\u00a0 Honing in the first day and the moment they set foot in to the building, to who they meet and what they do first thing in the morning such as filling out forms or meeting their team or getting a tour of the building, eventually looking at their first week and first month up until their first 90 days as they hit the completion of their probationary period.\u00a0 How many opportunities have they had coaching sessions with their manager, to how many hours did they spend completing mandatory online learning alone to time shadowing team mates and informally learning?\u00a0 How many times did they call they help desk for help and did they participate in any social events and meet any of the senior executive team.<\/span><\/p>\n<h1><span style=\"color: #008000;font-size: 14pt\"><strong><span style=\"font-family: arial, helvetica, sans-serif\">How will I use the Journey Map<\/span><\/strong><\/span><\/h1>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">I plan to capture all the various things one encounters in from day one to day 90 through observations, discussions and conversations, individual reflections, interviews, surveys, check-ins, workshops and focus groups.\u00a0 By capturing these moments of good and bad experiences throughout their first 90 days, such as after day one, after the first week, after the first month etc. it will help identify what is meaningful and important to the new employee as part of their experience.\u00a0 What went extremely well and what didn\u2019t go so well.\u00a0 When did they find those favorable movements up in their experience to make it feel like they made the right decision to join and those times where those dips left them thinking if they should have not left their previous employer? \u00a0\u00a0Through capturing these on a journey map in these different time intervals on a large facilitator paper through post it notes and images that may have been through all the various methods in capturing empathy will provide a robust story and picture of what employees are wanting and needing as part of their new employee experience to make it engaging and meaningful.<\/span><\/p>\n<h1><span style=\"font-size: 14pt\"><strong><span style=\"font-family: arial, helvetica, sans-serif;color: #008000\">Possible Challenges<\/span><\/strong><\/span><\/h1>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">There are\u00a0 few challenges I already can anticipate such as the timelines suggested for on-boarding, through research have suggested on-boarding can range up to possibly 3 months or probationary period, or in some cases it could carry out as far out to 9 months, so how do I ensure I have captured the right amount of time for this new employee on-boarding program and I guess that will be quickly identified through empathy and finding out from end users what they perceive as a sufficient amount of time for on-boarding.<\/span><\/p>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">\u00a0I will have external contractors involved in the design and development of the courses and lessons, so ensuring there isn\u2019t much lost in translation from what the end users have stated to what I have relayed to the external contractors.<\/span><\/p>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">There are multiple stakeholders involved and it will be important to capture each of those user experiences.\u00a0 So, not only is the sheer volume of connecting and hearing from different end users critical, but to do it within timelines to keep the project moving.\u00a0 Also there could be competing spaces of different end users and they may conflict, for instance IT members are in charge of setting up computers, hardware and required software applications for a new employee.\u00a0 There have been several instances no workstations were set up or delays, which has left new employees feeling dissatisfied, arriving with no desk making them feel un-welcomed.\u00a0 In the current process IT has suggested due to the short notice and\/or lack of ticket from the hiring manager delays occur, whereby the recruiting managers have said they work based on quick turnaround times so someone may be hired within a very short window.<\/span><\/p>\n<p><span style=\"font-size: 12pt;font-family: arial, helvetica, sans-serif\">Finally, my own assumptions and space in building new employee programs from previous organizations and also being a new employee in the organization I work for as well could create some biases and perspectives that might lead to leaning towards a certain direction.<\/span><\/p>\n<h1><span style=\"font-size: 14pt\"><strong><span style=\"font-family: arial, helvetica, sans-serif;color: #008000\">References<\/span><\/strong><\/span><\/h1>\n<p><span style=\"font-family: arial, helvetica, sans-serif;font-size: 12pt\">IDEO. (2015). Design Kit \u2013 Methods. Retrieved from <a href=\"http:\/\/www.designkit.org\/methods\">http:\/\/www.designkit.org\/methods<\/a><\/span><\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;font-size: 12pt\">Kouprie, M., &amp; Visser, F. S. (2009). A framework for empathy in design: stepping into and out of the user\u2019s life.<em>Journal of Engineering Design<\/em>,\u00a0<em>20<\/em>(5), 437\u2013448. <a href=\"https:\/\/doi.org\/10.1080\/09544820902875033\">https:\/\/doi.org\/10.1080\/09544820902875033<\/a><\/span><\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;font-size: 12pt\">Matthews, M., Williams, G., Yanchar, S., &amp; McDonald, J. (2017).\u00a0<a href=\"https:\/\/link-springer-com.ezproxy.royalroads.ca\/article\/10.1007\/s11528-017-0212-2\">Empathy in distance learning design practice<\/a>.\u00a0<em>Tech Trends, 61<\/em>(5), 486-493.<\/span><\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;font-size: 12pt\">Stanford University Institute of Design. (2016).\u00a0<em>Bootcamp Bootleg<\/em>.\u00a0 Retrieved from <a href=\"http:\/\/dschool-old.stanford.edu\/wp-content\/uploads\/2013\/10\/METHODCARDS-v3-slim.pdf\">http:\/\/dschool-old.stanford.edu\/wp-content\/uploads\/2013\/10\/METHODCARDS-v3-slim.pdf<\/a><\/span><\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;font-size: 12pt\">Woolery, E.\u00a0 (June 2019).\u00a0 Empathize- the Heart of Design [Blog post].\u00a0 Retrieved from <a href=\"https:\/\/www.designbetter.co\/design-thinking\/empathize\">https:\/\/www.designbetter.co\/design-thinking\/empathize<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Empathy is at the heart of design. Without the understanding of what others see, feel, and experience, design is a pointless task. \u2013 Tim Brown A team from Standford d. school worked on a design challenge and created a portable incubator called Embrace, similar to a heated sleeping bag to save newborn babies born outside &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/malat-webspace.royalroads.ca\/rru0060\/design-challenge-empathy-methods\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Unit 1 &#8211; Activity 3: Design Challenge \u2013 Empathy Methods&#8221;<\/span><\/a><\/p>\n","protected":false},"author":102,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-436","post","type-post","status-publish","format-standard","hentry","category-lrnt527"],"_links":{"self":[{"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/posts\/436","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/users\/102"}],"replies":[{"embeddable":true,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/comments?post=436"}],"version-history":[{"count":3,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/posts\/436\/revisions"}],"predecessor-version":[{"id":443,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/posts\/436\/revisions\/443"}],"wp:attachment":[{"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/media?parent=436"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/categories?post=436"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/malat-webspace.royalroads.ca\/rru0060\/wp-json\/wp\/v2\/tags?post=436"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}